The Office of the Registrar offers training opportunities for IUB staff and administrators in topics such as FERPA compliance, the IUIE student records reporting environment, and how to navigate the IU Workflow applications such as eDrop/eAdd and eGrade Change.
Click on a class heading below to learn more.
This training session covers a basic overview of the Family Educational Rights and Privacy Act (FERPA) (e.g., what constitutes a student record) and includes pertinent information concerning the recent changes to the federal regulations. Practical applications and real life scenarios will be presented and discussed to illustrate the principles and general practices of the campus. It is offered to all Indiana University employees on the Bloomington campus. For more information on this training session, you may contact us at registrar@iu.edu.
The electronic Drop and Add system (eDrop/eAdd) allows students to submit course drop (eDrop) or course add (eAdd) requests for approval by administrative staff in each department. Administrative reviewers/approvers of these electronic documents (eDocs) must first be assigned access to eDrop/eAdd workgroups via the Registrar's CART system.
Training documentation to help approvers process student requests is available on the UITS IT Training site. Additionally, workflow approvers may request one-on-one assistance by contacting RegHelp@iu.edu.
The electronic-Grade Change system (eGrade Change) allows instructors to submit grade changes for students, which are then approved by administrative staff. The system is available to all instructors listed on the Schedule of Classes via the One.IU Faculty Center. Training on submitting grade changes (Instructor Initiated) is available on the UITS IT Training site. Additional training resources are available in Registrar Help sheets on this website, under the eGrade Change link in the Grades & Rosters section.
Administrative reviewers/approvers of these electronic documents (eDocs) must first be assigned access to eGrade Change workgroups via the Registrar's CART system. Training on approving grade changes (Approver) is available on the UITS IT Training site.
In addition, certain restricted administrative personnel may be granted access to submit eGrade Changes on behalf of their faculty. To do so, we require a hard-copy memo on departmental letterhead, signed by the chairperson or dean of the unit. The memo must include the name and username of person for whom the request is being made, as well as justification for the administrative access, and should be mailed to: Sofia Panigada, Office of the Registrar, 408 N. Union Street.
For more information, please email us at RegrRost@iu.edu or call at (812) 855-6758.
This training session is offered to recorders only
This class provides a hands-on training for completion of degrees. Please contact Kathy Reese at kataroel@iu.edu to set up a training session. Training is provided remotely via Zoom meeting. Please plan on 1/2 to 1 hour for training.
This training session is offered to recorders and their staff only
This class provides a hands-on training for maintaining program/plan stacks. Please contact Ashley Brown apb2@iu.edu to set up a training session. Training is provided remotely via Zoom meeting. Please plan on an hour and a half for the program/plan stack training. If you have any special questions or problems, please bring examples with you for discussion and resolution.
This training session is offered to Scheduling Officers only.
This class is designed to instruct Scheduling Officers in the procedures required to build and maintain their academic unit's schedule of classes for registration periods and throughout the term. The training will help the scheduling officer verify that their course listings are displayed correctly in the online Schedule of Classes and in the online registration system. For more information regarding this training, please contact regsched@exchange.iu.edu.
| Topic | |
|---|---|
General Inquiries | |
Student Records Access | |
Roster questions/issues | |
eDrop/eAdd | |
eGrade Change | |
eSpecial Credit | |
Scheduling Officer Questions and Training | |
FERPA |