• How do I get access to the IUIE?

  If you do not already have access to the IUIE, then go to the IUIE website and click on the Register tab. The Information Technology Policy Office and Security Accounts will then ascertain if you have a user agreement on file with the university, and if you do, an account will be created for you.

• Once I have an IUIE account created, what do I have access to?

  Once you have been granted access to the IUIE, you are set up with "University Internal" access. This means that you have access to those report objects which have been deemed as available to the IU community (internal). In Student Records, "University Internal" reports include Course Catalog, the Schedule of Classes, as well as documentation and various control tables. While this is labeled University Internal, it could still be considered restricted data, and caution should always be advised when using data available in the IUIE.

• I would like to get a list of my majors. How do I access that?

  Once the appropriate security has been set up for you, you will be able to use certain report objects in the IUIE to get your student populations. If you would like to get a list of active students with your major, then you could use the Program/Plan stack* datagroup (Catalog\Master Catalog\Student\Records\Program/Plan Stack\Student Program Stack).

  This does not show if students are enrolled. If you would like to see which of your students are enrolled, you can use the Student Directory and Academic Data* standard query (PDQ), available in the Catalog\Master Catlog\Student\Records (Commonly Used)\Student Directory and Academic Data. Some additional tools could be the Student Term* datagroup or the Enrollment by Program Stack* datagroup. You can select a particular term, major, and derived enrollment status = "enrolled".

• I am confused by the way the term statistics work in SIS. If I want to get a student's GPA during the middle of a semester, is the GPA up to-the-minute or is it only refreshed in batch at the beginning and end of a term?

  Every time there is a change to the enrollment table (a class is dropped or added, or a grade is changed or added), the enrollment engine is invoked. Therefore, for every changed grade, the term statistics will be reset to reflect any changes made.

• There are so many GPA fields! Which is the "official" GPA that will appear on the transcript?

  The IUGPA Cumulative GPA will appear on the transcript, and will be the GPA used for most queries in the IUIE.

• How can I send an email out to those students who are on the degree candidate list? Where is that information available in the IUIE?

  On the Student Program Stack* datagroup (Catalog\Master Catalog\Student\Records (Commonly Used)\Student Program Stack), there is a field called Degree Checkout Status which will indicate that a student has ‘applied’ for a degree, or if it is "in review".

  
  

  * Report link requires CAS authentication.

The Course Enrollment Current Directory* report object will generate up-to-date course/section student directories and reports for students currently enrolled or registered for a future semester. It will automatically return Group, Class Number, Course Catalog Number, Subject, Institution, Term, and Student's Full Name. Contact information (address) can be returned for each student as well as any selected data elements designated in your query.

Course Enrollment Current Directory Handout

* Report link requires CAS authentication.

The Student Directory and Academic Data* and SDAD for UDIV* reports can be used by individuals from any IU campus to retrieve an up-to-date list of currently enrolled (or enrolled for a future semester) students based on their academic program or other basic student attributes. Contact information (address) is returned for each student as well as any selected data elements designated in your query.

SDAD for UDIV will return only UDIV students.

Student Directory and Academic Data Handout
Student Directory and Academic Data for UDIV Handout

* Report link requires CAS authentication.

The Student Term* datagroup is a term-specific table/view that is populated via the Student Term Activation process. The Term Activation process creates a record for students who have an active and open Program/Plan Stack record. Other student records will be added to this table through the quick admit process (ACTV). There will be one record per student per institution per career. Students may have more than one Student Term record per term if they are in multiple institutions and/or careers. A student must be activated into a career term and subsequently appear on this table before s/he can register for classes. This view can be used to select currently enrolled students.

* Report link requires CAS authentication.

The Enrollment by Class Org* datagroup contains the course enrollment records for all currently active students. Active students, who are defined as having enrolled in at least one class within the last two years, will have their entire history of IU coursework posted to this file. Current registration activity as well as graded coursework resides on this file. Students can be enrolled, waitlisted or dropped from a course and will still be listed on this file, although only enrolled courses will have grades. The datagroup is secured at the row level by the class (course) academic organization.

* Report link requires CAS authentication.

The Program Stack for Degrees* datagroup contains the most recent information (i.e., rows) for a student's academic objectives (or their degree objectives). Typically, a student will indicate a major (e.g., plan) via the admissions application. Once the record has been passed from admissions to student records (they have been 'matriculated'), a student makes changes to their academic programs/plans via their school. Students can have multiple rows on this view if they have or have had more than one academic degree objective (including multiple plans/subplans). This view does not check for enrollment; it merely identifies students as pursuing or obtaining their degree objectives, regardless of their enrollment status.

* Report link requires CAS authentication.