Attendance Verification

In the second week of the Fall and Spring term, the Office of the Registrar contacts class instructors to request that they verify which students listed on their class roster(s) are attending and identify those who have stopped attending.

In order to comply with federal student aid requirements, instructors are also asked to identify students who have never attended, including students who have dropped or withdrawn after the first week of classes or may still appear as enrolled in the class.

Finally, faculty are asked to identify students not listed on their class roster as enrolled who are attending the class, unless attending for removal of a prior Incomplete grade. By University Faculty Council policy of March 30, 1999 (see IU Academic Policy on Grading System and Implementation Procedures), faculty are required to report student attendance or non-attendance in their classes at least once each term.

No subsequent enrollment action is taken by the Office of the Registrar as a direct result of the instructor's completion of this attendance review.

Attendance verification is conducted through the Student Engagement Roster which replaces the Student Performance Roster as the primary tool for reporting attendance in 2019. The purpose of including attendance as part of SER is to provide faculty with a unified tool containing the elements needed to determine and report issues related to the students' academic progress, behavior, trends and corrective actions. Instructors may still choose to use the Student Performance Roster to do their reporting.

  • Attendance Verification Timeline

    The Student Engagement Roster becomes available at the end of the first week of the term.

    Instructors will receive a notification from the Office of the Registrar about the attendance verification process at the beginning of the second week of classes.

    Attendance Verification should be completed by the Sunday after the sixth week of classes. See the Official Calendar for actual deadline dates for the Fall and Spring terms.

    As a quick reference, a note reminding faculty about the deadline to submit their Student Engagement Rosters for the term was added above "My Teaching Schedule" on the Faculty Center.

  • Why do we do attendance verification?

    The Office of the Registrar is charged with maintaining accurate records of class enrollment. Conducted once each regular term, the faculty attendance verification process serves two important purposes:

    1. To ensure that university records are accurate and complete and that faculty have reliable class lists on which to post student grades at the end of term:    
      • Students who are reported as enrolled but not-attending are notified to return to class and to contact their instructors for appropriate academic guidance to complete the class. If they do not intend to complete the class, students are advised to make enrollment adjustments prior to midterm. 
      • Students who are reported as attending but not enrolled are instructed to register in the class, as appropriate. Note: Students who are attending to remove a prior grade of incomplete are not required to re-enroll in the course.
      • Students who are completing the course, but in a different class section from their enrolled class, are generally changed to the class they are attending.
    2. In order to comply with federal regulations, Indiana University must confirm the presence in class of students receiving financial assistance through federal and state student assistance programs.  To meet this obligation, by action of the University Faculty Council of March 30, 1999, faculty are required to participate in the Registrar’s enrollment audit (one-time attendance reporting), now conducted from the 2nd week through Sunday after the 6th week of the term.

    For more information, please see the IU Academic Policy on Grading System and Implementation Procedures.

Questions?

For any additional questions, comments, or problems you run into with the attendance verification process, you can e-mail the Office of the Registrar at regrrost@indiana.edu or call us at (812)855-6758 Monday through Friday until 4:30 p.m.