Attendance Verification

In the second week of the Fall and Spring term, the Office of the Registrar contacts class instructors to request that they verify which students listed on their class roster(s) are attending and identify those who have stopped attending.

In order to comply with federal student aid requirements, instructors are also asked to identify students who have never attended, including students who have dropped or withdrawn after the first week of classes or may still appear as enrolled in the class.

Finally, faculty are asked to identify students not listed on their class roster as enrolled who are attending the class, unless attending for removal of a prior Incomplete grade. By University Faculty Council policy of March 30, 1999, faculty are required to report student attendance or non-attendance in their classes at least once each term.

No subsequent enrollment action is taken by the Office of the Registrar as a direct result of the instructor's completion of this attendance review.

Attendance verification is conducted through the Student Performance Roster in SIS. The purpose of including the attendance component as part of the Student Performance Roster is to provide faculty with a unified tool containing the elements needed to determine and report issues related to the students' academic progress, behavior, trends and corrective actions.

  • Why do we do attendance verification?

    The Office of the Registrar is charged with maintaining accurate records of class enrollment. Conducted once each regular term, the faculty attendance verification process serves two important purposes:

    1. To ensure that university records are accurate and complete and that faculty have reliable class lists on which to post student grades at the end of term:    
      • Students who are reported as enrolled but not-attending are notified to return to class and to contact their instructors for appropriate academic guidance to complete the class. If they do not intend to complete the class, students are advised to make enrollment adjustments prior to midterm. 
      • Students who are reported as attending but not enrolled are instructed to register in the class, as appropriate. Note: Students who are attending to remove a prior grade of incomplete are not required to re-enroll in the course.
      • Students who are completing the course, but in a different class section from their enrolled class, are generally changed to the class they are attending.
    2. In order to comply with federal regulations, Indiana University must confirm the presence in class of students receiving financial assistance through federal and state student assistance programs.  To meet this obligation, by action of the University Faculty Council of March 30, 1999, faculty are required to participate in the Registrar’s enrollment audit (one-time attendance reporting), now conducted from the 2nd week through Sunday after the 6th week of the term.

    For more information, please see Policy H-33 in the Academic Guide.

Questions?

For any additional questions, comments, or problems you run into with the attendance verification process or the Student Performance Roster, you can e-mail the Office of the Registrar at regrrost@indiana.edu or call us at (812)855-6758 Monday through Friday until 4:30 p.m.