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Transcript Information
- What is an official transcript?
- Ordering Transcripts
- Other Services
- Prohibited Transcript Release
- Helpful Hints
- Federal Express Delivery
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Any student whose University financial account is clear may obtain a copy of his or her academic record at Indiana University, or request a copy be sent to a third party, by completing a Transcript Request Form or providing other signed consent. A transcript may be requested in person, by mail, by fax, or online (see below for details).
What is an Official Transcript?
A transcript is a comprehensive record of a student's academic performance as recorded by the faculty including courses transferred, special credit, credit by exam, and degrees awarded.
Official transcripts are printed on security paper with the Indiana University seal and signature of the Registrar.
The transcript is formatted to list your entire IU course history, grades, and GPA information in chronological order, sorted by the career level.
Transcript Elements
The transcript contains the following information:
- The student's name and address.
- The student identification number.
- A list of all courses taken at any campus of Indiana University, including any courses taken through the IU Independent Study Program.
- All credit and grades awarded.
- A list of all courses taken at other universities which were accepted for transfer credit (without grades displayed).
- Any special credit awarded by Indiana University.
- Any IU degree awarded to the student along with the degree date.
- The student's semester and cumulative grade point averages.
If a student attended Indiana University for both undergraduate and graduate work, all courses will appear on the single record. Separate grade point averages will be maintained for work taken as an undergraduate student and as a graduate student. Note that this may result in undergraduate courses being included in a graduate GPA if the student took the courses while enrolled as a graduate student (and vice-versa).
Students may request a transcript of only those courses taken at the undergraduate, graduate, or professional (Law, Medicine, Dentistry, Optometry) career level. In these cases, the title of the document will reflect which careers are included.
Ordering Transcripts
[In Person]
[By Mail]
[By Fax]
[Federal Express Delivery]
[Online] Available to currently enrolled students OR former students who still have active computing accounts. Former students whose computing accounts are disabled should use our in-person, mail, or fax services.
In Person
To receive a copy of your transcript, all financial obligations to the University must be clear/current. This includes your account with the Office of the Bursar (812)855-2636, Student Loan Administration (812)855-4511, or the Dean of Students/Greek Housing (812)855-8187. If you have any past balance due with any of these offices, there will be a "hold" on your record and we will not be able to issue your transcript. If you think you might have any past debt to any of these offices, please contact that office for clearance before sending your transcript request. If you are unsure about any possible account holds, give us a call and we can check the status for you (812)855-7505.
If requesting a transcript in person, complete a Transcript Request form (available in the lobby outside our office) and submit it, along with a valid photo ID to a Service Representative in Franklin Hall, 100. The Office is open Monday through Friday from 9 a.m. to 4 p.m.
NOTE: Currently Enrolled Students - Before you request an official transcript, it is your responsibility to view your Unofficial Transcript to verify that anticipated academic record actions (anticipated degree(s), final grades at the end of a term, anticipated grade changes) have been reported and are recorded on the transcript. To view your unofficial transcript, log into OneStart, click “Go to Student Center”, click "My Academics & Grades", and then click "View my unofficial transcript".
Cost . . . Transcripts are currently $10.00 each. If you are currently enrolled, you may have the charge billed to your bursar account.
By Mail
To receive a copy of your transcript, all financial obligations to the University must be clear/current. This includes your account with the Office of the Bursar (812)855-2636, Student Loan Administration (812)855-4511, or the Dean of Students/Greek Housing (812)855-8187. If you have any past balance due with any of these offices, there will be a "hold" on your record and we will not be able to issue your transcript. If you think you might have any past debt to any of these offices, please contact that office for clearance before issuing your transcript request. If you are unsure about any possible account holds, give us a call and we can check the status for you (812)855-7505.
Your transcript(s) will be sent by the US Postal Service to the address(es) provided in your request. Delays may occur at certain times of the year due to a significant increase in the volume of transcript requests. Under normal circumstances, a mail-in request is processed and mailed within the following two business days.
NOTE: Currently Enrolled Students - Before you request an official transcript, it is your responsibility to view your Unofficial Transcript to verify that anticipated academic record actions (anticipated degree(s), final grades at the end of a term, anticipated grade changes) have been reported and are recorded on the transcript. To view your unofficial transcript, log into OneStart, click “Go to Student Center”, click "My Academics & Grades", and then click "View my unofficial transcript".
When making a transcript request by mail, the following information is required:
- Your name (including any former names), 10 digit University ID number and/or last four digits of your Social Security Number, and date of birth.
- Your approximate dates of attendance.
- The highest I.U. Degree completed and the date of conferral.
- The number of transcripts needed and the name and full address of each intended recipient.
- A check or money order made payable to Indiana University for the total amount due in US dollars only, or your current MasterCard, Visa, Discover, or American Express card number and expiration date.
- Your daytime telephone number.
- Your signature (your request cannot be completed without it).
If making a request by mail,
- Please enter your full name and select # of addresses from the dropdown list to display the transcript request form.
- Or, provide the required information in a letter.
Mail your request to:
Office of the Registrar
ATTN: Transcripts
Indiana University
Franklin Hall 100
601 East Kirkwood Avenue
Bloomington, IN 47405-1223
Cost . . . Transcripts are currently $10.00 per transcript.
By FAX
To receive a copy of your transcript, all financial obligations to the University must be paid/current. This includes your account with the Office of the Bursar (812)855-2636, Student Loan Administration (812)855-4511, or the Dean of Students/Greek Housing (812)855-8187. If you have any past balance due with any of these offices, there will be a "hold" on your record, and we will not be able to issue your transcript. If you think you might have any past debt to any of these offices, please contact that office for clearance before issuing your transcript request. If you are unsure about any possible account holds, give us a call and we can check the status for you (812)855-7505.
The fax service is not just another method of getting your request to us. It is designed as a
premium, "drop everything" service for those who need one or two transcripts (maximum) immediately!
The Service Representative stationed at the fax machine will begin processing your request as soon as
it arrives. Under normal circumstances, complete fax requests will be processed within 24 hours
(business days). Because of the nature of the service, there is a $24.00 charge for any request
received or transcript sent via fax. Depending on the urgency of your request, this service may
or may not be appropriate for you.
Please use the mail request service for transcript orders of three or more. In order to meet
the priority demand from all students, the fax transcript service can only be used for one or two
transcripts per student per business day.
NOTE: Currently Enrolled Students - Before you request an official transcript, it is your responsibility to view your Unofficial Transcript to verify that anticipated academic record actions (anticipated degree(s), final grades at the end of a term, anticipated grade changes) have been reported and are recorded on the transcript. To view your unofficial transcript, log into OneStart, click “Go to Student Center”, click "My Academics & Grades", and then click "View my unofficial transcript".
When making a transcript request by fax, the following information is required:
- Your name (including any former names), 10 digit University ID number and/or last four digits of your Social Security Number, and date of birth.
- Your approximate dates of attendance.
- The highest I.U. Degree completed and the date of conferral.
- The number of transcripts (one or two maximum) needed and the name and full address of each intended recipient along with their fax number(s) if you are asking that we fax a copy first.
- Your current MasterCard, Visa, Discover, or American Express card number and expiration date.
- Your daytime telephone number.
- Your signature (your request cannot be completed without it).
-
If requested, we can fax a "working copy" of your transcript to any fax number you specify. We must
follow the working copy with an official copy sent by mail. This is equivalent to two
transcripts.
- You must provide both a fax number and the mailing address of the fax recipient.
Note: If you have an e-mail address, we recommend that you also include it in your request.
Cost . . .The premium fax service fee is a set $24.00 charge that entitles you to request 1 or 2 transcripts.
For example:
- 1 transcript = $24
- 2 transcripts = $24
If you need three or more transcripts, the cost is $10.00 per transcript and should be requested By Mail.
If making a request by fax,
- Please enter your full name and select # of addresses from the dropdown list to display the transcript request form.
- Or, provide the required information in a letter faxed to us.
The Fax number is: (812) 855-3999. Call our Transcript Information Line at (812) 855-7505 shortly after faxing your request to ensure that we have received all the information needed and are able to process your request. If your request is incomplete, or there is a hold on your record when your request arrives, we will return it by mail with a letter of explanation. For more information on this service, please call our Transcript Information Line, available Monday through Thursday 8:00 a.m. to 5:00 p.m. and Friday 9:00 a.m. to 5:00 p.m.
Online
Available to currently enrolled students OR former students who still have active computing accounts. Former students whose computing accounts are disabled should use our in-person, mail, or fax services.
To receive a copy of your transcript, all financial obligations to the University must be clear/current. This includes your account with the Office of the Bursar (812)855-2636, Student Loan Administration (812)855-4511, or the Dean of Students/Greek Housing (812)855-8187. If you have any past balance due with any of these offices, there will be a "hold" on your record and we will not be able to issue your transcript. If you think you might have any past debt to any of these offices, please contact that office for clearance before issuing your transcript request. If you are unsure about any possible account holds, give us a call and we can check the status for you (812)855-7505.
Important Notes:
- Transcripts ordered online through the Registrar’s “Online Transcript Request” system are official and bear the Registrar’s Signature and the University seal.
- You will be required to login to the Online Transcript Request system using CAS. CAS authentication is the required "signature" for your transcript order.
- Current students may apply the Official Transcript Request charge(s) to their Bursar Bill or pay by credit card.
- Under normal circumstances, online transcript requests will be processed and mailed within the following two business days.
- If a student requests the "Pick Up" option (student picks up their transcript in Franklin Hall 100) the student must present a valid photo ID (e.g. IU CampusAccess card, driver's license, passport, or state ID). Only the student may pick up their transcript.
- This service is not available to those students who need FedEx service, or have attachments which must accompany the transcript.
- I.U. departments requiring transcripts from all institutions you have attended have access to your I.U. record. Before ordering an official transcript, you may want to inquire if the department requires an official transcript showing your I.U. work.
- Official transcripts ordered through the Online Transcript Request cannot be held for degree posting, change of grades, or current grades.
- Final grades are posted approximately 11 days following the last day of classes for a semester except for the School of Law. These grades will be posted approximately three weeks later. View your Unofficial Transcript on the Student Self-Service page (accessible via a link in the sidebar) on the Services tab in OneStart to verify that final grades have been recorded and will appear on your official transcript.
- Most final degrees are posted to the transcript within 30 days of your actual degree conferral date. If you're not sure, view your Unofficial Transcript on the Student Self-Service page (accessible via a link in the sidebar) on the Services tab in OneStart to verify that final degrees have been recorded and will appear on your official transcript or contact your school recorder if you have questions about degree conferral dates.
NOTE: Currently Enrolled Students - Before you request an official transcript, it is your responsibility to view your Unofficial Transcript to verify that anticipated academic record actions (anticipated degree(s), final grades at the end of a term, anticipated grade changes) have been reported and are recorded on the transcript. To view your unofficial transcript, log into OneStart, click “Go to Student Center”, click "My Academics & Grades", and then click "View my unofficial transcript".
Go to Online Transcript Request. (Link will open in a new page/tab.)
Additional Transcript Services
Signed and Sealed Envelopes
All transcripts we produce are official and bear the Registrar's signature and the University seal.
For an extra level of security when official transcripts are mailed by the student, some agencies/institutions may require that each transcript be placed in separate envelopes and sealed with the Registrar's signature and the University seal affixed to the back of the envelope. If you need this additional service, just let us know.
Federal Express
If your transcript must reach its destination quickly and the fax service
is not an option, a rush delivery via Federal Express, which is the only
express delivery service available, can be requested.
Transcripts can be delivered by Federal Express using either "Overnight" or "Next Day" delivery.
Charges are based on location and type of service, and be aware Federal Express cannot deliver to
a P.O. Box. You should contact Federal Express to determine the correct rate before sending your
request and Federal Express payment. For domestic mailing, their toll-free number is (800)GO-FEDEX
or (800)463-3339. For international mailing, call (800)247-4747. You can also visit their web site
at www.fedex.com.
You may pay by submitting your Federal Express account number, MasterCard, Visa, Discover, or American Express card number and
expiration date, or by check(s). If paying by check, include one check to Indiana University for
the transcript charges and a separate check to Federal Express for their delivery fee.
Things that Prohibit Transcript Release
The following items will prevent your request from being processed:
- No signature on your request--it cannot be processed without your signature.
- Account encumbrances or outstanding University obligations to the Office of the Bursar (812)855-2636, Student Loan Administration (812)855-4511, Dean of Students/Office of Greek Affairs (812)855-8187.
- Insufficient, inaccurate, or illegible identification information.
- Insufficient payment, payment in non-U.S. currency, failure to sign your check, a stale-dated or post-dated check that cannot be honored by a bank, an expired or declined MasterCard, Visa, Discover, or American Express account.
Requests that cannot be processed will be returned to you by mail with a letter of explanation.
Helpful Hints
- Final grades are posted approximately 11 days following the last day of classes for a semester except for the School of Law. These grades will be posted approximately three weeks later.
- Most final degrees are posted to the transcript within 30 days of your actual degree conferral date. If you're not sure, view your Unofficial Transcript on the Student Self-Service page (accessible via a link in the sidebar) on the Services tab in OneStart to verify that final degrees have been recorded and will appear on your official transcript or contact your school recorder if you have questions about degree conferral dates.
- Independent Study (correspondence) work is posted once final grades are received from the School of Continuing Studies (roughly three weeks after your final exam/lesson is received). If a specific Independent Study course(s) should be included on your transcript, please let us know which course(s). Requests submitted to us before you have completed your final exercise will be returned for you to re-submit at a later date.
