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Entering Final Grades in OneStart
- Step by Step instructions
- Reasons to choose Onestart
- Assigning a Grade Proxy [pdf]
- Before you enter grades
- Grade entry tips
- Where to go for Help
- Frequently Asked Questions
Quick links >>
Step by Step instructions
OneStart Instruction Sheet [pdf]
Reasons to choose OneStart
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It’s the most up-to-date version of the class information.
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You can open the Grade Roster and enter grades directly in the roster - you don’t need to import a gradebook.
- Your class size is less than 100 students.
Before you enter grades
It is EXTREMELY IMPORTANT that all faculty (full-time & adjunct) verify their username and password, as well as their ability to successfully login to OneStart BEFORE attempting to enter final grades.
Please note: Faculty WILL NOT need a Safeword card in order to enter/submit their grades electronically.
- To verify your IU network account status, go to http://itaccounts.iu.edu.
- To verify/change your password, go to https://password.iu.edu.
- To verify that you can login to OneStart, go to http://onestart.iu.edu.
Grade Entry Tips
Two options for entering grades - Choose the option that meets your needs (either OneStart or Oncourse), and use ONLY that option for entering/submitting all grades.
Open a new browser window – Always open a new browser window before accessing OneStart to enter final grades.
SAVE
SAVE !!! – If your session is inactive for more than thirty minutes, it will timeout and any grades entered but not saved will be lost. If you only have time to enter some but not all of your grades, you can save the partial roster and return to it later.
Approve and Submit to Registrar - Once all grades have been entered and saved, they will not be submitted until you click the Approve and Submit to Registrar button.
Approved and Submitted grades cannot be updated – Once you have submitted the grades to the Registrar, you can no longer edit the grades. You must contact the Office of the Registrar to make any grade changes.
Approved rosters are posted overnight.
To verify that grades were successfully submitted – Once the grades are successfully submitted, a message will appear at the top of the roster that says, “Grades have been submitted to the Registrar”.
Students can view their grades in OneStart – Grades will be available in OneStart at 7:00 a.m. (8:00 a.m. on Sunday) the following day for grades submitted by 8:00 p.m.
For roster questions or questions about final grade entry - Contact the Office of the Registrar at (812)855-0121.
Where to go for help
IU network name, password, or OneStart questions:
To receive personal assistance with your IU network name and/or password, or for OneStart questions, contact the UITS Support Center at (812)855-6789 or send e-mail to ithelp@iu.edu.Roster or final grade entry questions:
For roster questions or questions about final grade entry contact the Office of the Registrar at (812)855-0121.Knowledge Base:
See the Knowledge Base article about entering grades in OneStart.
Frequently Asked Questions
What are the hours of availability for OneStart?
What access will be required for Onestart Faculty Systems?
Do all faculty, part-time included, have access to OneStart and the necessary security clearance to use the final Grade Roster?
What do I do if I'm having trouble logging into OneStart?
Can someone else be assigned to submit the grades for a faculty member (grade proxy)?
When will Bloomington faculty be able to start entering grades?
How long will it take to submit final grades using OneStart Faculty Systems?
Can grades be submitted from home computers?
Browser Requirements
Workstation Requirements
What type of support will be available?
How will FN's be handled (policy requires recording last date student attended)?
Will paper rosters be available with the finalized grades?
Why am I getting an error message when I try to access grade roster(s)?
Will I get a confirmation that the grades have been entered into the system after I approve and save the roster?
What if I make a mistake and enter the wrong grade; how do I correct it?
Why can’t I enter a specific grade for a student?
What is the difference between Post’Em and OneStart?
Can I enter my grades in OneStart if I teach a course through Continuing Studies?
How do I indicate cases of cheating/academic misconduct?
Can I add notes?
Where is my COAS W333 Intensive Writing grade roster?
How do I enter an Intensive Writing (IW) grade?
What if I can’t enter all my grades at one time?
What happens to the grades I’ve entered if I get interrupted ?
What are the hours of availability for OneStart?
You can find OneStart hours of availability on the OneStart home page.
Grades must be submitted by 8:00 p.m. to be available in OneStart at 7:00 a.m. the following day (8:00 a.m. on Sunday).
What access will be required for Onestart Faculty Systems?
Faculty will only need their user name and password. This is the same user name and password used for the University email account, Oncourse, etc. NOTE: A safeword card is NOT required. To verify user name and password:
- Verify IU network account status at http://itaccounts.iu.edu.
- Verify/change password at https://password.iu.edu.
- Get personal assistance by contacting the UITS Support Center at (812) 855-6789 and selecting option 4, or via email at ithelp@iu.edu.
- Verify successful login to OneStart at http://onestart.iu.edu .
Do all faculty, part-time included, have access to OneStart and the necessary security clearance to use the final Grade Roster?
All faculty, part-time included, should have access to OneStart assuming they have a valid user name and password. Security to use the grade roster is dependent on whether they are listed as the faculty of record or AI for that class on the Schedule of Classes file.
What do I do if I'm having trouble logging into OneStart?
- Open a new browser window
- Do not check the Safeword Card login checkbox
- Do not check the Modem User checkbox
Can someone else be assigned to submit the grades for a faculty member (grade proxy)?
While each faculty member is responsible for the accuracy of the grades submitted, there is a mechanism for adding other University personnel as a grade proxy to actually enter the grades into the roster in Oncourse.
When will Bloomington faculty be able to start entering grades?
Final grade rosters will be available to faculty for grade submission the Friday of the last week of the semester. By action of the Bloomington Faculty Council, final grades are due by 3:00 p.m. on the third day following the last class meeting or final exam.
See the Grades section of the Official Calendar for the roster availability date.
How long will it take to submit final grades using OneStart Faculty Systems?
Timings were done for a test class of 50 students. The average time to enter all 50 grades ranged from 5 – 7 minutes. The time required to enter grades depends on the type of internet connection (modem vs. high speed).
Can grades be submitted from home computers?
Yes. As with any remote connection though, the process will be affected by the nature of the home computer configuration (modem vs. high speed connection). In addition, there are certain browser and workstation requirements for accessing OneStart.
The PeopleSoft SIS application runs via a web browser on the user’s workstation. Please note that support for browsers can change over time. PeopleSoft currently supports the following workstation operating systems and platforms:
- Windows 2000 and Windows 9x – Netscape Navigator 6.1, Netscape Comm. 4.7x, IE 5, 5.5, 6
- Windows XP – IE 6.0
- Mac OS 7.5 and above – IE 5
- Mac OS 7.6.1 and above – Netscape Communicator 4.7
- Linux – Netscape Communicator 4.72
Javascript and cookies must be enabled to access SIS.
Processing takes place on the application servers instead of the user workstation. PeopleSoft has specified minimum workstation requirements and has also supplied “recommended” workstation requirements for power users.
Minimum
Recommended
RAM
48 MB
256 MB
Processor
133 MHZ
800 MHZ Pentium or MAC equivalent 400 MHz PowerPC G4
What type of support will be available?
Staff at the Office of the Registrar will be available throughout the grading process to assist with questions. You may call (812) 855-0121 or send email to RegrRost@indiana.edu.
If you need further assistance, you may schedule a personal appointment by calling (812) 855-6758.
How will FN's be handled (policy requires recording last date student attended)?
Last date attended is required for a grade of FN. Enter the date in the Last Date Attend field. Estimate the date if you do not know it. If the student never attended, enter the value of FNN. No date will need to be provided.
Will paper rosters be available with the finalized grades?
Once grades have become official, final grade data for the grades that were posted will be available to the departments/units.
Why am I getting an error message when I try to access grade roster(s)?
If you receive one of the following errors when trying to access grade roster(s):
- "You are not authorized to access this component."
- "You are not authorized for this page."
it might be because you have multiple roles (e.g., student, faculty, administrative).
To view a Knowledge Base article which describes how to resolve this issue go to: http://kb.indiana.edu/data/ankr.html?cust=174919.72534.30.
Will I get a confirmation that the grades have been entered into the system after I approve and submit the roster?
You will receive an email confirmation when grades have been successfully posted to the students' academic records. You should receive the email confirmation the next business day after you submitted grades.
What if I make a mistake and enter the wrong grade; how do I correct it?
Until you have approved and submitted your roster, you may continue to update grades that have been previously entered and saved. When you are confident that all grades are correct, remember to save the roster. Once grades have been approved and submitted they can no longer be modified.
If you have approved and submitted your roster, and need to modify grades, you may do so in person at the Office of the Registrar, Franklin Hall 117, through the final deadline for all roster entry (the Monday after Finals Week for Fall, Spring and Second Summer; Sunday after Finals for First Summer). You must provide photo identification to submit a grade change. Beginning the following day, standard grade change procedures go into effect. Contact your departmental office for the appropriate grade change request form.
Why can’t I enter a specific grade for a student?
Valid grades are associated with the grading basis that is connected to each student’s official enrollment. The grading basis, which appears to the right of the Grade Input field on the roster, determines which grades are valid for each student. Valid grades appear in the grade lookup list, which is displayed when you click the magnifying glass.
For example, you may not enter a grade of S for a student with a grading basis of Graded. Conversely, you may not enter a letter grade for a student with a grading basis of Satisfactory/Fail.
If an invalid grade is entered, an error message will be displayed. Remove the invalid grade from the Grade Input field before clicking the magnifying glass to display the list of valid values. If you don’t remove the invalid grade, a “no matching values found” error message will be displayed.
What is the difference between Post’Em and OneStart?
Post'Em was developed by IU Bloomington Evaluation Services and Testing (BEST) and allows faculty members to easily post quiz and test grades – not official final grades - on the web so that students can view them online. According to the BEST office, Post'Em will eventually be retired, but no firm date has been given. It will not be retired as long as it is still being used.
Can I enter my grades in OneStart if I teach a course through Continuing Studies?
Since Continuing Studies enrollments are not part of the Student Information System (SIS), Continuing Studies course rosters are not available to instructors in electronic form. These enrollments are entered into the academic record only after students have completed the course and have received a grade.
For assistance in getting a roster, contact Continuing Studies at 812-855-6502.
How do I indicate cases of cheating/academic misconduct?
Effective Fall 2006, a modification was made to add two academic misconduct reporting values of I* and F* (I with asterisk and F with asterisk). These values allow instructors to award the grades of Incomplete (I) or Failing (F), while also notifying the Office of the Registrar that such grades are being awarded because of academic misconduct. The I* and F* values will be reflected on the academic record as I and F, respectively.
The Office of the Registrar will report each incident of academic misconduct to the Office of Student Ethics for confirmation that faculty followed procedures for reporting and adjudicating according to the Code of Student Rights, Responsibilities, and Conduct.
As instructor notes are not maintained as part of the official academic record, the grade roster does not include a Notes field. Any additional information regarding final grades should be submitted on a signed memo as outlined in the academic misconduct question.
Where is my COAS W333 Intensive Writing grade roster?
There is no longer a separate COAS W333 grade roster with the implementation of SIS. Students no longer must register in both a host course and W333 section.
How do I enter an Intensive Writing (IW) grade?
The confirmation of the completion of the Intensive Writing requirement is now collected on the roster of the host course, and is included in a component called a “Requirement Designation” or RD. The RD notation only appears on the grade roster for students who are completing their Intensive Writing requirement.
Rather than earn a grade for the Intensive Writing requirement, students now receive either a “Satisfy ” or “Not Satisfy.” Instructors record either the “Satisfy” or “Not Satisfy ” in the RD Grade field. These values may be keyed directly into the field or instructors may use the dropdown list to select a value.
If the student has received a grade of incomplete for the host course, the appropriate RD value is “Not Satisfy.” This does not indicate that the student has failed the requirement; it signifies that the student has not yet completed the requirement.
It is possible that not all students on your roster are enrolled in your course for the Intensive Writing requirement. Consequently, you may not have this field enabled for all of the students. You need only provide the value for students whose fields are enabled.
What if I can’t enter all my grades at one time?
A partial list of grades can be entered and saved, but all grades must be entered before submitting final grades.
What happens to the grades I’ve entered if I get interrupted?
If you have entered grades, but not saved them, you are in danger of losing those grades. If your session is inactive for more than 30 minutes, it will be timed out. Grades entered since your last “ save” will be lost. Once grades have been saved, they are retained on the roster for later access and updating. SAVE OFTEN!!!
