Early Evaluation Procedures
Early Evaluation Grades
According to the Procedures on Early Evaluations for the Bloomington Campus, recently approved by the Bloomington Faculty Council, all instructors teaching General Education Common Ground courses, as well as other courses in which there are freshmen or sophomores in University Division will receive a request for assignment of letter grade evaluations in the fourth week of the regular semester, with a submission deadline of Monday of the sixth week.
The method by which an early letter grade evaluation is determined, and the percentage of the final grade which that evaluation represents, are decided by the instructor. This evaluation will be accessible to the student and the student’s academic advisor. These evaluations are for counseling purposes and are not recorded on the students’ permanent records.
NOTE: If you teach only graduate courses in which no undergraduate students are enrolled, you will not be required to enter Early Evaluation Grades.
The submission deadline established by the Bloomington Faculty Council is Monday of the sixth week of the semester. See the Grades section of the Official Calendar for the date and time when Early Evaluations are due.
NOTE: Early Evaluation Grades submitted after this deadline cannot be assured of inclusion in advising reports.
Early Evaluation Grades can be submitted electronically from most computers connected to the Internet.
Grades can be securely entered online using OneStart or Oncourse. Early Evaluation rosters are available for updating at all times except Monday – Saturday, 5:00 a.m. to 6:00 a.m., and Sunday, 12:00 a.m. to 8:00 a.m. Times given are Eastern Daylight Time.
- Except for General Education Common Ground courses, the Early Evaluation roster contains only the names of students who are freshmen or University Division sophomores; therefore, a roster may not exist or may list only a portion of the entire class.
- Instructors will see grade rosters for only those classes where they are listed as the Primary Instructor.
- Instructors can assign grade proxy through the Faculty Center in OneStart. (Instructions )
- Instructors will not see other Instructors' grade rosters.
- Instructors who teach courses with undergraduate students should go to OneStart or Oncourse to find out whether they have grade rosers to submit for Early Evaluation.
- Students can view Early Evaluation Grades through Student Center in OneStart.
- SAVE OFTEN !!! - If your session is inactive for more than 10 minutes, it will timeout and any grades entered but not saved will be lost. If you only have time to enter some but not all of your grades, you can save the partial roster and return to it later.
Early Evaluation Grade Entry Tips
Open a new browser window - Always open a new browser window before accessing OneStart to enter Early Evaluation Grades.
SAVE, SAVE !!! - If your session is inactive for more than 10 minutes, it will timeout and any grades entered but not saved will be lost. If you only have time to enter some but not all of your grades, you can save the partial roster and return to it later.
If you click without clicking , you have not submitted your grades.
Approved and Submitted grades - Early Evaluation Grades are not part of the permanent record. These grades are temporarily available online to students and advisors through the View Grades option in the Student Center, and will be removed before the final grading period begins.
To verify that grades were successfully submitted - A confirmation message is displayed at the top of the grade roster as soon as it has been approved.
Students can view their Early Evaluation Grades online – After the deadline for submission of these grades, the University Division notifies students with Early Evaluations of the location of the grades and provides reports for advisors.
For grade roster questions or questions about early evaluation - Contact the Office of the Registrar at REGRROST@exchange.iu.edu, or by phone at (812)855-0121
Instructions for entering Early Evaluation Grades
Depending on your grade book methodology, you may also find these procedures useful:
Assigning Early Evaluation Grades
Please assign a letter grade (A+ through F; S or F for approved S/F graded courses) for each student on the roster. The following special Early Evaluation grades may be used to provide additional information:
Excessive Absence Indicator
The M notation can be used in combination with only the grades of F or I (Incomplete) to indicate excessive absence.
- FM grade indicates students who are failing due to lack of attendance or who have never attended.
- IM grade indicates students for whom no progress evaluation is possible, whose current enrollment status is unknown, or who may be in the process of officially withdrawing.
Early Evaluation Assistance
Assistance with electronic Early Evaluation rosters will be available on a walk-in basis at 408 N. Union St.
If you have any additional questions, please call 855-0121.