Training & Resources
Training for Staff & Administrators Offered by the Office of the Registrar
Click on the class name for session descriptions.
This training session covers a basic overview of the Family Educational Rights and Privacy Act (FERPA) (e.g., what constitutes a student record) and includes pertinent information concerning the recent changes to the federal regulations. Practical applications and real life scenarios will be presented and discussed to illustrate the principles and general practices of the campus. It is offered to all Indiana University employees on the Bloomington campus. For more information on this training session, you may contact us at firstname.lastname@example.org.
IUIE Student Records
The Office of the Registrar offers consultation opportunities for administrators and staff learning to use the IUIE reporting environment. Learn to access, download and prepare data for analysis and reporting. We can provide tailored or special consultations for your group or office. For additional information please contact 855-6235 or REGR-Regdata@exchange.indiana.edu.
This training session is offered to provide an overview of the eDrop/eAdd process. This includes instruction on approving and disapproving documents, establishing and maintaining workgroups, and course set-up options available to departments. Additionally, information is provided concerning communication flows (to the students and to the approvers), as well as eDrop/eAdd timelines for future terms. For more information regarding eDrop/eAdd training, please contact email@example.com.
eGrade Change Training and Access
The electronic-Grade Change (eGC) process is available to all instructors listed on the Schedule of Classes via the OneStart Faculty Center. Help sheets (PDF) are available on this website, under the Grade Information link in the Faculty and Staff section.
Administrative reviewers/approvers of these eDocs must be assigned to workgroups, which may be requested via email to Lisa Scully, Sr Asst Registrar. Please include the name and username of the personnel to be added/removed from the workgroup, as well as the specific departmental or school affiliation. In addition, certain restricted administrative personnel may be granted access to submit eGrade Changes on behalf of their faculty. To do so, we require a hard-copy memo on departmental letterhead, signed by the chairperson or dean of the unit. The memo must include the name and username of person for whom the request is being made, as well as justification for the administrative access. Training is available once access has been granted. For more information, please contact Lisa Scully via email or call Susan Russell at 855-6758.
Completion of Degree Training (Recorders only)
This training session is offered to recorders only and provides a hands-on training for completion of degrees. Please contact Earla Eskew, at 855-0257 or firstname.lastname@example.org to set up a training session. Training is provided at 408 N. Union St. Please plan on ½ to 1 hour for training.
Program/plan stack training may also be scheduled with Diana Davidson at the same time. Please plan on 1½ hours if doing both sessions.
Program/Plan Stack Maintenance Training (Recorders and Staff Only)
This training session is offered to recorders and their staff only and provides a hands-on training for maintaining program/plan stacks. Please contact Diana Davidson at 855-9384 or email@example.com, to set up a training session. Training is providedat 408 N. Union St. Please plan on 1 hour for the program/plan stack training. If you have any special questions or problems, please bring examples with you for discussion and resolution. Degree training may also be scheduled with Earla Eskew at the same time. Please plan 1 ½ hours if doing both sessions.
Scheduling Officer Training
This training session is offered to Scheduling Officers only. It is designed to instruct them in the procedures required to build and maintain their academic unit's schedule of classes for registration periods and throughout the term. The training will help the scheduling officer verify that their course listings are displayed correctly in the online Schedule of Classes and in the online registration system. For more information regarding this training, please contact firstname.lastname@example.org.
- FERPA Basics Training:
- Thursday, May 30, 2013: 10:00 a.m. to Noon, IMU Oak Room
- Contact: email@example.com
The Office of the Registrar offers consultation opportunities for administrators and staff learning to use the IUIE reporting environment. In addition, we have compiled a list of resources and documentation for reporting on student records information. Please visit our IUIE Resources page for more information.
For general IUIE training, SES offers the IUIE Basics course. To find out more information about this course, check out the SES Training Website.
SIS Training Resources
In addition to the SIS Training offered by the Office of the Registrar, here is an SIS Resources page to help you get started in SIS.
SES Training Opportunities
SES offers the following SIS courses that we recommend. To find out more information about these courses, check out the SES Training Website
- SIS 9.0 Basics
This course covers: How to login via OneStart, basic SIS navigation, basic academic structure, review of FERPA, service indicators, and bio/demo data.
- SIS 9.0, Administrative, Faculty, Student Centers
This class is intended for administrative staff who have access to a student's biographic, demographic, and academic information. It is also for faculty who have access to class rosters, class schedules and grade rosters. In addition, there will be an overview of what the students see in the Student Center. This class will also cover assigning and removing Service Indicators and/or Class Permissions for those who need to do this.
We are here to serve you and help you find the information you need to do your job! Please contact us at (812)855-0121 or one of the emails below if you have any questions.
Student Records Access
Student Records Reports
Scheduling Officer Questions and Training